Accounts Payable Clerk

PURPOSE OF POSITION: Responsible for the collection daily cash deposits, processing accounts payable invoices manually and through Birchstreet Purchase Order system, handle vendor inquiries; as well as to provide change for hotel cashiers and the maintenance of main hotel safe.

ESSENTIAL FUNCTIONS:

1.     Use professional telephone and written communication skills and customer service skills.

2.     Produce accurate data entry, including spelling.

3.     Prepare a variety of A/P and general cashiering spreadsheets.

4.     Analyze vendor statements to ensure timely processing of invoices and recognition of expenses.

5.     Work within Birchstreet purchase order software to ensure proper G/L coding and receiving of goods for timely and accurate invoice processing.

6.     Retrieve and verify daily deposits and prepares them for deposit to bank.

7.     Code all petty cash receipts and Accounts Payable invoices for submission to Shared Services.

8.     Verify & prepare daily deposits.

9.     Maintain hotel safe for proper change.

10.  Issues house banks and gives change.

11.  Performs other duties as assigned.

POSITION REQUIREMENTS:

1.              Meet strict time deadlines.

2.              Work well with minimum supervision.

3.              Able to think and act independently.

4.              Operate 10 key calculator, PC, and keyboard.

5.              Extreme attention to detail and accuracy with numbers and cash handling.

6.              Must pay close attention to detail.

7.              Data Entry.

8.              Associate degree preferred.

9.              Maintain confidentiality.