Engineering Admin Assistant

Job Description

JOB TITLE  Administrative Assistant

DEPARTMENT Engineering

SUPERVISOR Chief Engineer


PURPOSE OF POSITION

Provides administrative and project support to Engineering Department. Continually work towards and support the improvement of engineering services to both guests and associates.  Liaison for Chief Engineer to associates, vendors, and guests with regards to all aspects of the engineering operation.  This includes maintaining schedules, response to e-mails, and internal and external inquiries.


ESSENTIAL FUNCTIONS

1. Answers telephone and responds to caller inquiries.  Exercises decision-making skills to direct callers based on requests.  Accurately records and distributes messages.  Communicates with other hotel associates to relay pertinent information.

2. Plans and executes various special projects with the guidance of management.

3. Organizes, files, distributes, faxes, and other essential functions necessary in the daily department operation.  This includes but is not limited to, maintaining department checkbook and purchase orders, confirming orders, receipt of preventive maintenance logs, and distribution of maintenance requests.

4. Acts as liaison with vendors and guests in Managers absence.

5. Performs other duties as assigned. 


MANDITORY JOB REQUIREMENTS

1. Good communication skills, both written and oral
2. Good organization skills
3. Fluent knowledge of Microsoft Office (Excel, PowerPoint, Word, and Outlook)
4. Ability to input data into a word processor at a minimum rate of 60 w.p.m.
5. Basic secretarial knowledge such as business letters, formats, and telephone etiquette
6.  High school diploma required